Not surprisingly, many small organizations still use their email for de facto file storage. Unfortunately, email servers aren't an efficient means of storage due to limited compression and search capabilities. Barracuda solves this dilemma nicely with their Message Archiver:
With the Message Archiver, all of your business emails are saved in an efficient manner - freeing up more space on your company computers. By moving your email storage and user traffic to the Archiver, your email server is freed from strain of handling these functions. The Archiver is a plug and play device that indexes all inbound and outbound email content in your organization’s folder structure for easy, secure email retrieval. Users can also access archived emails through iPhone and Android apps.
Here are some of the top advantages:
• No per-user or per-server fees
• Mobile applications for anytime/anywhere access
• Outlook Add-in for folder-based searches and viewing
• Automated discovery and import of PSTs
• Attachment and whole message stubbing
• Cloud-based central management
By compressing email, deleting duplicates and stubbing email attachments before archiving, the Barracuda Message Archiver reduces email storage by 85% on average. Administrators can create automatic email archiving and manage retention to ensure compliance with data security regulations for different types of information. The Archiver provides one central archive for all email and its role- based administration feature organizes access privileges into three tiers: administrators, auditors and users. User access is granted through the directory integrated into the system which streamlines management of the system.
Administrators and auditors can save valuable time searching for emails since the Archiver compiles messages by keywords, dates, sender/recipient, or other criteria. You can also monitor adherence to standards policies by scanning emails for content such as foul language, personal ID information, job search websites, and other categories. This feature can also be customized to monitor for specific keywords and phrases.
With a competitive price and easy installation, the Barracuda Message Archiver offers a simplified solution to email storage challenges for businesses of all sizes. The smallest unit available can accommodate up to 150 users. There are 8 different units available with the largest able to accommodate 18,000 users.