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9 Step Setup for POP3 or IMAP4 in Outlook 2010 and 2013

The following 9 steps should provide you the basis to create a POP3 or IMAP4 account in Outlook 2010 or 2013. Many other lists would post 10 steps, but we value creativity, brevity, and realize that your time is too valuable to waste with an additional step.

Also through Outlook 2010 or 2013, you should be able to connect using Microsoft Exchange rather than POP3 or IMAP4. Microsoft Exchange provides additional calendar and information sharing features that are not available through POP or IMAP. For more information please visit, What Separates Exchange from Simple Email Access?, which is posted at the bottom of the article.  

1. Open Outlook. If the Microsoft Outlook Startup Wizard appears, click Next. On the following E-mail Accounts page, click Next to set up an email account.

If the Microsoft Outlook Startup Wizard does not appear, go to the Outlook toolbar and click the File tab. Afterward, click on Add Account (which is located just above Account Settings).

Outlook Add Account Screen   1 resized 600

2.  Click Manually Configure Server Settings or Additional Server Types, and then click Next.
 
3.  On the Choose Service page, select Internet E-mail, and then click Next.
 

4.  Provide the following information on the Internet E-mail Settings page.
Under User Information:
    • In the Your Name box, enter the name you want users to see when you send email from this account.
    • In the E-mail Address box, enter your email address.
Under Server Information:
    • Under Account Type, select IMAP or POP3. We recommend using IMAP because it supports more features.
Pop or IMAP Screen   2 resized 600
    • In the Incoming mail server box, enter the IMAP or POP server name. If you’re connecting to your Office 365 email, the IMAP or POP server name is outlook.office365.com. If you’re not using Office 365, see Find your POP or IMAP server settings later in this article.
Outlook Server Info Screen   3 resized 600
    • In the Outgoing mail server (SMTP) box, enter the SMTP server name. If you’re connecting to your Office 365 email, the SMTP server name is smtp.office365.com. If you’re not using Office 365, see Find your POP or IMAP server settings later in this article.
Under Logon Information:
    • In the User Name box, enter your email address.
    • In the Password box, enter your password. If you want Outlook to remember your password, make sure the check box next to Remember Password is selected.
5.  At the bottom of the page, click More Settings, and fill in the Internet E-Mail Settings dialog box as follows:

On the Outgoing Server tab, select My Outgoing Server (SMTP) Requires Authentication.

On the Advanced tab:
    • Under Incoming server (IMAP) or Incoming server (POP3), select SSL in the drop-down list, which is located next to Use the Following Type of Encrypted Connection.
    • Under Outgoing server (SMTP), selectTLS, which is located next to Use the Following Type of Encrypted Connection. Afterward, click OK.
    • If you're using POP3 and you want to keep a copy of your messages on the server, go to Delivery and click Leave a Copy of Messages on the Server. If you don't select this option, all messages will be removed from the server and stored locally on your computer. 
6.  On the Add New Account page, click Next. After Outlook tests your account, click Close to close theTest Account Settings dialog box.

7.  On the Congratulations page, click Finish.

8.  On the Account Settings page, click Close.

9.  If you're using IMAP4, a message may appear asking you if you want to download folders for the mail server that you have added. Click Yes. Through the Outlook user interface, select which folders to synchronize between the server and your local compute and click OK.
 
Trilok Vishwanatha

Written by Trilok Vishwanatha

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